Time Block Planner by Love YU Collective (Printable)
Manage your time and help manage your hectic, stress-filled life! Time Block Planners work best when used with a To-Do List. Print out as many pages as you need for the week!
Time is precious and the best way to waste it is using it on tasks that don’t really require your time and energy. Time Block Planners work best when used with a To-Do list. The purpose of the To-Do list is to weed out projects that require your time vs ones that will drain you of time. The color codes come straight out of the emergency room Triage. Just as every patient checked into the emergency room is given a color based on urgency, each task on your To-Do list will be given a color to decide the level of importance.
Everything can’t be urgent! Take the time to decide the worst that can happen if it isn’t addressed right away. Once everything has a color, begin placing them on the Time Block Planner.
FYI, it’s best to take 20—30 minutes on Sunday to prepare for the week!
HOW IT WORKS:
Basic instructions for using Time Block Planner
1. Make a list of all tasks you must complete in a week.
2. Color-code the list based on priorities.
Red- Act- Urgent and needs to get done this week
Yellow- Observe- Should get done this week but can get done in the next two weeks (any longer, it can risk becoming Red)
Green- Wait- Will need to get done at some point, but after Red and Yellow have been completed
White- No action- You should be aware of it in case it eventually needs your attention- this should not make it to the Time Block Planner
Black- Dismiss- There is nothing that you can do here. It’s out of your hands or skill set, or you don’t have the time or energy to commit to it.
3. Place your existing meetings for the week on the Time Block Planner.
4. Place the Red tasks on the Time Block Planner based on how much time completing the tasks will realistically take. If it will take two hours, then block off two hours.
5. Repeat with the Yellow tasks on your list.
6. Schedule time to check emails.
Blocked times are just that. It is time to focus on that one and only task during the specified time. No emails, phone calls, or meetings unless they are directly related to completing the tasks.
